FAQs: Casual Work Availability

[September 28, 2016]  SUN Provincial has received several questions regarding the new Casual Work Availability Form; this SUNBurst serves to answers those questions and intends to clarify any additional points of confusion. SUN members are encouraged to review the joint SUN/SAHO contract interpretation document for further clarification. 

WHO SHOULD SUBMIT THE FORM & BY WHEN?
All current casual employees (within the SUN/SAHO bargaining unit) and OTFT-JS and OTFT-RPT who work additional hours must complete and submit this form no later than [Saturday] October 1, 2016 in order to continue to be called or scheduled for casual hours.  

NOTE: This form applies to casual employees and OTFT-JS or OTFT-RPT employees only. Full-time employees do not need to fill out the Casual Work Availability Form,as they are not eligible for regular casual hours.

WHERE DO I GET THE FORM?
Each Regional Health Authority (RHA) has their own Joint SUN/RHA form for employees to complete; casual employees should approach their manager or scheduling department to obtain a copy. Alternatively, the Casual Work Availability Form may be made available electronically by the Employer.

WHAT HAPPENS IF I DO NOT SUBMIT A FORM?
If OTFT-JS or OTFT-RPT SUN members do not complete and return the form by October 1st, they will be deemed unavailable for casual hours and therefore will not be contacted to work additional (casual) hours.

DOES THIS APPLY TO OVERTIME?
The Casual Work Availability Form relates to casual work and applies only to regular casual hours and not overtime.

CAN THE EMPLOYER SCHEDULE ME WITHOUT MY PERMISSION?
No. The intent of the new Casual Work Availability Form and Letter of Understanding is to ensure the practice of offering and accepting casual shifts remains unchanged, the Employer cannot assign and/or schedule shifts without acceptance from the Employee.

WILL I CONTINUE TO RECEIVE CALLS ON DAYS I’M NOT AVAILABLE?
The intent of the new Casual Work Availability Form is to better align the Employer’s needs with the Employees expressed availability, thereby reducing unnecessary calls. In most cases the answer is “NO, you will not receive calls from scheduling on the days you have not indicated availability”. However, SUN recognizes that depending on patient loads, as well as acuity and complexity levels, there may be situations where this may not be the case as a registered nurse is required to ensure safe patient care.

CAN I CHANGE MY AVAILABILITY AT A LATER DATE?
Yes. The new Casual Work Availability Form provides the Employee the opportunity to change their work availability with a minimum notice of fourteen (14) calendar days in advance of the actual week worked or as mutually agreed by the employee and the manager.

HOW MANY CASUAL LISTS CAN I BE ON?
Casual employees and OTFT-JS or OTFT-RPT employees wishing to work additional casual hours shall be entitled to be on a maximum of three (3) casual lists, one of which could include their own unit/facility/agency.

ADDITIONAL QUESTIONS OR CONCERNS?
Please contact SUN Provincial through Duty Roster at 1-800-667-7060 or 1-800-667-3294.