The primary role of the Local is to provide member support, the Local Executive is also charged with the authority to administer the affairs of the Local and establish policies regarding the administration of the Local (as per Local Bylaws and the SUN Constitution and Bylaws). In addition, the Local is the first point of contact and support for their members.
Local Executive Structure & Roles
The composition of each Local Executive is outlined in the Local Bylaws (Local Bylaw 6.01). Typically, executive roles include President, Vice-President, Local SUN District Council (SDC) representative(s), Treasurer, Secretary, and other committee chairs as required for the Local. In addition, depending on the structure of your Local, the NAC Chairperson and OH&S representatives may also be considered active members of your Local Executive.
In smaller locals, it is common for roles to be combined such as a secretary-treasurer or president and NAC chairperson. NOTE: The role of President and Treasurer, as per Canadian Revenue Agency (CRA) regulations, cannot not be combined.
The following is a guideline for determining the primary role of each position.
- Chairs all meetings of the Local, enforces SUN’s Constitution, Provincial and Local Bylaws, and policies, rules and regulations enacted by the union and the local. (See Appendix V of rht eLocal Executive Tool Kit)
- Primary role is to provide members with advice about workplace issues and problems, to represent members’ best interests when meeting with the Employer, and to supply information and answer questions about SUN.
- Responsible for conducting the initial investigation regarding member concerns/issues, and/or referring and escalating labour relations and practice concerns to SUN staff as appropriate for support and guidance.
- Actively participates in low level resolution meetings to address member concerns.
- Link between SUN Provincial and members in the local.
- Assists the President in carrying out her duties and performs them in her absence.
- Responsible for all the financial affairs of the local, which includes ensuring the Local has a bank account, depositing cheques, ensuring proper signing authority is in place, payment of approved bills, and recording all transactions.
- Provide financial reports at all local meetings.
- Maintain financial records for seven years.
- Track and submit local and provincial forms (union leaves, expense claim forms, etc).
- Creates agendas in concert with the Local Executive. See Appendix V for tips on creating an effective agenda.
- Keeps minutes of all meetings of the Local. See Appendix V for components of effective minutes.
- Handles the correspondence of the president and executive, keeps the locals mailing list up to date and maintains contact with the SUN offices.
- Submits Local Bylaws to SUN Provincial.
Local SDC Representative
- Attends regional SDC meetings.
- Establishes and maintains communication between local and regional SDC.
- Represents local member concerns at regional SDC meetings.
Depending on your Local structure, the Local NAC Chairperson may not necessarily be a member of the Local Executive; however, play key roles in protecting the interests and rights of members.
- Actively participates in low level resolution meetings to address professional practice concerns.
- Actively participates in initial NAC meetings with the Employer.
- Upon receipt of WSRs from members:
- investigates the WSRs,
- ensures the employer has received a copy, and
- submits a copy to SUN Provincial,
- coordinates a NAC meeting,
- ensures minutes are taken and submitted to SUN Provincial and
- maintains a record of the disposition of the WSRs.
- Collaborates with SUN Provincial in the escalation of WSRs via NAC Process within the Collective Agreement.
Occupational Health and Safety (OH&S) Chairperson
Depending on your Local structure, the Local Occupational Health and Safety (OH&S) Chairperson may not necessarily be a member of the Local Executive; however, play key roles in protecting the interests and rights of members.
- Represents nursing at facility OH&S meetings.
- Participates in regional OH&S committees.
- Identifies and controls safety hazards.
- Communicates OH&S concerns raised at the Local to SUN Provincial.
- Participates in facility OH&S investigations.
- Promotes OH&S education and knowledge in the workplace.
- Maintains OH&S records and meeting minutes.
Tool Kits & Resources
Taking on a Local Executive position can be overwhelming at first; especially during a time of change. The following resources have been developed to streamline SUN’s processes for addressing member concerns, as well as assist SUN Locals in understanding and navigating their role in representing members.
Local Executive Tool Kit
- Local Exceutive Tool Kit
- Grievance Flow Chart
- Member Issues Form
- Member Issues Investigation Form
- Labour Relations (LR) File Transfer Memo
- Your Union & You: New Member Booklet
To order copies of the above resources, please complete and submit a SUN Publications Order Form.
Shift Options Tool Kit
The Shift Options Kit describes the process for a SUN local to use when members determine they want to adopt an optional scheduling arrangement. In addition, there are guidelines/tips for checking a master schedule (also known as a master rotation), when optional scheduling arrangements are implemented or if/when the Employer changes an existing master schedule.
The Shift Options Kit applies to the SUN/SAHO, SUN/Extendicare and SUN/All Nations Healing Hospital Collective Agreements.
- Shift Options Kit
- Pro-Forma Letters re: Shift Option
- Pro-Forma Letter re: Termination
- Voters Check List
Has your Local recently held an election? Have members of the Local Executive recently changed?
Click here to update your Local Executive listing with SUN Provincial.