Local & SNC Treasurer Tool Kits & Resources
SUN has developed the following documents to help our Local and SNC Treasurers better fulfill their roles.
Local Treasurers
- Local Treasurer's Tool Kit: A Financial Reporting Guide (PDF file) - May 2025
- Receipts & Disbursements Journal (Microsoft EXCEL file - to be used as a template)
- Union Activity Plan (Microsoft WORD file - to be used as a template)
- Change in Signing Officer Letter (Microsoft WORD file - to be used as a template)
SNC Treasurers
- SDC Financial Reporting Guide 2020 (PDF file)
- Receipts & Disbursements Journal (Microsoft EXCEL file - to be used as a template)
- Union Activity Plan (Microsoft WORD file - to be used as a template)
- Change in Signing Officer Letter (Microsoft WORD file - to be used as a template)
Financial Policy Development
Guidelines for Financial Policy Development
Expense Claim Forms for Local Reimbursement
The four-part carbon copy Expense Claim forms are intended for use by SUN Provincial only and will not be made available to Locals for their use. An Expense Claim form and funding guideline for Local use have been developed for your convenience.
The funding descriptions are guidelines only. These guidelines are based on SUN Provincial policies and budgetary processes and are associated with funding from SUN Provincial. It is suggested that SUN Locals follow the same guidelines and budget accordingly. NOTE: Any expenditure, whether they be for member funding or operational expenses, must be supported by Local bylaws and/or policies.
Each SUN Local is responsible for determining their funding parameters and communicating the funding restrictions to their members.
- Expense Reimbursement Best Practices
- Local Suggested Funding Guidelines
- Local Expense Claim Form (Fillable, 2023)
- Request for Payment Form
- To be completed by the Local Executive for reimbursement of member honourariums and wages.
- Request for Leave for SUN Business Form
- To be completed by the individual member - and approved by a Local Executive member - for Employer-paid union leaves.
Suggested Meal Per Diems
| In Province | Out-of-Province | |
| Breakfast | $22.00 | $25.00 |
| Lunch | $27.00 | $30.00 |
| Supper | $36.00 | $50.00 |
| Daily Max | $85.00 | $105.00 |
Suggested Travel Reimbursement
Travel reimbursements should be paid within the allowable allowance rates set out by the Canada Revenue Agency.
The automobile allowance rates for 2025 are $0.66 per kilometre driven.
Click here to view the allowable automobile rates on the CRA website.
Laptop Grant Application
To assist SUN Locals with their work for the Union, SUN Provincial is pleased to provide grants to Locals for the purchase of a laptop computer to conduct SUN business.
SUN Provincial will reimburse up to $1,000, every 5 years, toward the purchase of a laptop computer and applicable software (as per Policy 028-M-2007).
NOTE: Software purchased must be compatible with Microsoft Excel 2010 documents and accommodate the need to create Microsoft Word processing documents such as meeting minutes, letters to the employer, etc. Recommended software would include Microsoft Office Suite, either Home or Student editions.
Once a Local has purchased a laptop and the applicable software, the Local may apply for reimbursement. If the laptop and/or software are purchased by an individual, the Local must reimburse the individual first. SUN Provincial will only reimburse Locals.
Process for reimbursement:
- Complete the Laptop Grant Application form, including a signature from the Local President and/or Local Treasurer.
- Please include a copy of the receipt.
- Please submit requests to the First Vice-President. Requests can be mailed, faxed or emailed.
Download grant application form
